Workflow-Objects
Approval processes, digitally mapped

Your path to digitalisation: open, simple, expandable.

Upload an invoice — and Workflow-Objects® moves it through review and approval in a partly automated way: directly in your browser, no installation, secure and GDPR-compliant, hosted in the EU. Further case types such as leave requests, contracts and HR files are on the way.

Request a demo Process overview
Case #WF-2481 · Incoming invoice
  1. Step 01
    Upload
    e-invoice, scan, email
  2. Step 02
    Pre-capture
    AI-assisted
  3. Step 03
    Review
    multi-step if needed
  4. Step 04
    Approval
    by amount threshold
Booking preparation
Handover to DATEV
pending…
Processing… Avg. turnaround −68%
The problem

Approval processes delay operations in many companies.

Approvals get stuck in inboxes

Requests sit in mailboxes, responsibilities are unclear, and nobody knows whose turn it is.

Processes take days instead of minutes

Manual follow-up, forwarding and reminders cost your teams valuable hours every week.

No traceability

Who decided what, and when? A solid history is missing when audits or questions come up.

Process overview

From request to decision in three structured steps.

Three steps to get there

Step 01Intake & pre-capture

Upload & pre-capture

Uploading a document is enough — there's no need to manually create an "object". The system automatically files it as a case, checks readability and e-invoice conformity, and assists pre-capture with AI-driven suggestions for the amount and header data.

  • Upload, email or folder monitoring
  • Scanner import, even without OCR
  • Custom parameters per case type
Step 02Review & rules

Review & automate the rules

Defined rules move the case through the review stages. Approval can be decided at a single level depending on the amount threshold — not every case needs to escalate to management.

  • Multi-step review where needed
  • Spending limits & deputisation
  • Deadlines & reminders
Step 03Approval & booking

Approve, book & archive

After approval, the bookkeeper enters the booking record (booking preparation); only then are the booking suggestion, booking record and receipt sent to DATEV. Every step is logged in an audit-proof way with a hash value.

  • Booking preparation before handover
  • Hash-secured audit log
  • Export & reporting
Features

The features behind digital approval processes.

Multi-step approvals

Individually configurable, staged approval processes with multiple distribution points — including partial approvals for delivery notes and consolidated invoices.

Standards-based e-invoicing

Legally compliant processing of ZUGFeRD, XRechnung and CII with automatic review and approval.

Ideal for DATEV users

Archiving and booking pre-capture for paper receipts and e-invoices with a direct DATEV connection — further systems such as SAP are planned.

Multi-tenant

Run several tenants in parallel, some even invisible to one another — ideal for tax advisors whose clients view and approve receipts in their own area.

AI-assisted pre-capture

The AI checks the amount and other header data on the invoice and makes pre-capture easier for the bookkeeper — with booking-account suggestions planned for the future.

Import & integrations

Read in documents via folder or email monitoring, manual upload, or scanner systems — even without OCR text recognition.

AD/LDAP synchronisation

Connect to Windows Active Directory (including LDAP), or use your own user management right in the platform.

Secure & under your control

SSL encryption, optional two-factor authentication and hash checksums on every file — changes to documents are reliably detected.

Statutory mandate (Germany)

The e-invoicing mandate is being phased in by law.

The e-invoicing mandate for domestic B2B business in Germany is being phased in. Receiving has been mandatory since 2025, and from 1 January 2027 larger companies must issue e-invoices. Workflow-Objects® already processes the required standard formats today, in a legally compliant way.

  • ZUGFeRD
  • XRechnung
  • CII per EN 16931

Based on current German law (Wachstumschancengesetz). Not legal advice — the applicable statutory provisions govern.

  1. 01/01/2025

    Receiving obligation

    Every domestic business must be able to receive and process e-invoices — regardless of size.

  2. until 12/31/2026

    Transition period

    Paper invoices and PDF formats remain allowed with the recipient's consent.

  3. 01/01/2027

    Issuing obligation above €800,000 turnover

    Businesses with more than €800,000 in prior-year turnover must issue e-invoices for domestic B2B transactions.

  4. 01/01/2028

    Full mandate

    E-invoicing becomes mandatory for all domestic B2B transactions (with exceptions, e.g. small amounts up to €250).

Use cases

One platform for different approval processes.

The invoice workflow is already in productive use. Further case types for HR, contracts and more are being built on the same platform.

Invoice workflow & approvalsAvailable
Booking pre-capture for DATEVAvailable
Multi-tenant solution for tax advisorsAvailable
Archiving of any document typeAvailable
Leave requests with approvalIn development
Contract management with deadline trackingPlanned
HR files with access controlPlanned
Roadmap

Under continuous, requirements-driven development.

Workflow-Objects® is under continuous development. New features are shaped closely around real-world needs — your processes stay flexible and future-proof.

Available
  • Invoice workflow: upload, pre-capture, review, approve
  • E-invoicing: ZUGFeRD, XRechnung, CII
  • Multi-tenancy, including for tax advisors
  • DATEV connection with booking preparation
  • AI-assisted pre-check of amount & header data
  • AD/LDAP connection & user management
  • Audit-proof, hash-secured archiving with cold storage
  • Open interfaces & APIs for integrations
In development
  • Further accounting connectors, e.g. SAP
  • Leave requests with an approval workflow
  • Expanding our open APIs & webhooks
  • Extended AI booking-account suggestions
  • Mobile app for approvals on the go
  • Real-time dashboards & analytics
Planned
  • Automated postings in further systems
  • Peppol connectivity for EU dispatch
  • AI capabilities for further approval processes
  • Contract management with deadline tracking
  • Digital HR files

Modular

Only activate the processes you need — expandable at any time.

Configurable

Adjust approval paths, rules and forms without programming.

Connectable

Open interfaces connect Workflow-Objects with your existing IT.

Shorter turnaround times

Approvals are decided noticeably faster than in purely manual, email-based processes.

Complete traceability

Every step is logged and available for audits and queries at any time.

Fast to get started

The invoice workflow can go live without an extensive rollout.

Less manual effort

Recurring review steps are removed for accounting and departments.

Digitise your approval processes within a week.

Book a personal demo. We'll model one of your approval processes live — no obligation, free of charge.

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